QR Code & NFC Asset & Inventory Tracking

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This app enables you to track and manage fixed assets or inventory. It comes with a smartphone app that scans barcodes, QRs and NFC.This app enables you to track fixed/portable assets and inventory online and in real-time. It comes with a smartphone app (iOS, Android & Windows) for either scanning barcodes, including QR Codes, or tapping NFC Tags. Bluetooth & USB handheld scanners are also supported.

The data captured, when a barcode is scanned or a NFC tag is tapped, is sent back to the server/computer, along with additional custom data relating to the asset or the inventory. You can specify which additional data should be captured.

All captured data can be seen from the dashboard of the web app. The web app allows you to view, update, and delete records. It also shows the logs of who performed what action.

The app integrates with Google Sheets, Excel Online, QuickBooks Online, and Zapier.

For asset management, the app has the following operations:

Asset Tagging -update or add assets to the system.
Check out - record who has borrowed or is possession of an asset.
Check in - record when an asset has been returned.
Asset Auditing - record asset audit records.
Asset Reservation - reserve an asset before it can be checked-out.
Maintenance - keep an asset's maintenance history up to date.

For the inventory management, the app has the following operations:

Record Inventory - update or add inventory to the system
Stock-taking - the app counts and records stock quantities by scanning barcodes or tapping NFC tags
Add Inventory - increment stock levels
Reduce Inventory - decrement stock levels

Inventory can also be imported from QuickBooks Online, or from a CSV file.

Deliveries:
Goods Received - track goods received when deliveries have been made. Know where they were put, quantity received etc. Importing Purchase Orders from QuickBooks is supported.
Delivery - update the status of products that you transport.

Work In Progress (WIP) Tracking - update the status of a product as it moves from one production process to another.

Document Management
Save documents alongside each individual asset/inventory e.g user manuals, warranties, receipts, invoices, photos, certificates, guides etc.

The smartphone app:
- can send scans or NFC taps to Google Sheets or Excel Online. This includes the scanned barcode data or NFC tapped data, and optionally latitude and longitude geo-coordinates
- captures GPS/geo-coordinates of the scan/tap and sends it with the rest of the data
- allows you to see asset/inventory history including a map
- allows you to customize the questions to ask after a scan/tap has been performed
- can upload photos of the asset/inventory
- works offline and allows saved data to be synced when an Internet connection is available
- can send barcode scan or NFC tap data to an online spreadsheet
- can make you use the phone solely as an external scanner

Email Notifications:
-The app can notify custodians when assets are due or overdue.
-The app can notify those concerned when inventory is about to expire or when a special date is about to elapse e.g warranty expiration.
-The app can notify those concerned when stock-levels have reached a certain threshold.
-The app can send a notification email when a Data Capture field has been changed

This application can be used in schools, universities, businesses, charities, churches, warehouses, haulage, labs, health care, construction, libraries, rental services, equipment hire, tools rental, etc.

The app can also be self-hosted on a web server running Linux, Apache, PHP & MySQL or on a desktop/laptop computer running Windows Vista or newer. Find out more here: https://ventipix.com/asset-and-inventory-management-with-qr-codes-and-nfc.php